In 2026, a certificate of settlements with an individual is generated in 1C based on payroll accounting data, and the tax agent must issue it at the individual’s request within five calendar days after the date of the request (Article 446 of the Tax Code of the Republic of Kazakhstan). The exact path to the form depends on the configuration and its release: the accountant selects the employee and period, checks income, deductions, PIT and amounts paid, and then prints the document or saves it to a file.
What “certificate in 1C” means
In 1C, the word “certificate” may refer to various documents and reports. It may be an employee’s salary certificate, a certificate of settlements with an individual, or a calculation statement detailing a completed accounting transaction. Therefore, you must first determine exactly what the employee, bank, government authority or internal controller has requested.
If an individual needs a certificate of settlements provided for by the Tax Code of the Republic of Kazakhstan, it must show the amounts of income subject to taxation at the source of payment, reductions of such income, applied tax deductions, taxable income, calculated PIT and income paid (Article 446 of the Tax Code of the Republic of Kazakhstan).
If an employee needs a salary certificate for a specific recipient, the accountant should determine:
- where the certificate will be submitted;
- the period for which the information is required;
- whether accrued income or paid income must be shown;
- whether separate lines are required for income reductions, tax deductions and PIT;
- whether the signature of an authorized person is required;
- how the document should be issued — on paper or as an electronic file.
The query “1C Accounting: certificate” may also refer to the program’s internal reports. For example, in the “Accounting for Kazakhstan” configuration, calculation statements may be used to provide details of individual accounting transactions. Their location and content depend on the release, database settings and user permissions.
A calculation statement does not replace a salary certificate or a certificate of settlements with an individual: these documents have different purposes, data content and recipients.
Salary certificate in 1C: where to find it
There is no single path applicable to all 1C programs. The location of the form depends on the configuration used, its release, the available subsystems and user permissions. Payroll may be maintained in a separate configuration or within the accounting database, so the names of sections and commands differ between organizations.
The practical search procedure is as follows:
- Open the section where employees, accruals and payments are maintained.
- Go to the HR or payroll reports.
- Find the income report, salary certificate or certificate of settlements with an individual.
- If there is no ready-made form, open the employee accrual report and review the available print forms.
- If the required command is unavailable, check the access permissions and features of the specific configuration.
It is best to search the interface using the terms “certificate”, “salary”, “settlements with an individual”, “employee income” or “accruals”. Do not use a path intended for another configuration or release: the same commands may be located in different sections.
If a user asks how to “extract a salary certificate from 1C,” the task usually consists of two stages: first, generate an accurate report for the employee, and then export it in an available format. Saving the file itself does not confirm that the information is correct — the accountant must review the document before it is exported.
How to prepare a salary certificate for an employee
Before generating the document, check the employee record and accounting data. The certificate must not contain discrepancies with the accruals, payments, withholdings and corrections recorded in the database.
The procedure may be as follows:
- Select the organization if several legal entities are maintained in the information database.
- Select the employee without manually entering their surname or other details.
- Specify the period for which the information was requested.
- Generate the document and compare the totals with the payroll reports.
- Check whether corrections, recalculations and documents for the relevant period have been posted.
- Make sure the form contains the required details of the organization and employee.
- Print the certificate or save it in an available format.
For a certificate of settlements with an individual, separately check the amounts of income subject to taxation at the source of payment, income reductions, mandatory pension contributions, compulsory social health insurance contributions, social contributions withheld from income under civil law contracts, basic and social tax deductions, taxable income, calculated PIT and income paid (Article 446 of the Tax Code of the Republic of Kazakhstan).
It is particularly important to distinguish between accrued income, tax deductions, calculated PIT and income paid. These figures cannot simply be substituted for one another. If the recipient has prescribed its own form, information from 1C should be transferred to it only after reconciliation with the accounting data.
It is not recommended to correct an amount directly in the print form without changing the accounting documents. Such a correction creates a discrepancy between the issued certificate and the information database. If an error is found, you must first determine its cause and record the correction in the accounts in accordance with the organization’s established procedure, and then generate the certificate again.
The tax agent issues a certificate of settlements at the individual’s request within five calendar days after the date of the request. This period must be calculated specifically from the date of the request by the employee or another individual to whom income subject to taxation at the source of payment was accrued and/or paid during the calendar year (Article 446 of the Tax Code of the Republic of Kazakhstan).
How to download a certificate from 1C and check the result
After generating it, use the print, save or export command provided in the program. The available formats depend on the configuration and workstation settings. Before sending the certificate, open the saved file separately and make sure that all pages are displayed in full, tables are not cut off and the totals are legible.
Before issuing the certificate, check:
- that the organization and employee are correct;
- the selected period;
- that the amounts correspond to the accounting data;
- that the mandatory figures for a certificate of settlements are present if that is the document being issued;
- the purpose of the document;
- that the required details are present;
- that there is no unnecessary personal data;
- the legibility of the saved file;
- compliance with the five-day deadline for issuing a certificate of settlements.
A salary certificate template in Kazakhstan should be selected with regard to the recipient and the type of document requested. A form for a bank may differ from a certificate of settlements with an individual, the content of which is prescribed by the Tax Code of the Republic of Kazakhstan. If the recipient has provided a template or a list of figures, the requested information should be included, while a certificate of settlements must retain the information prescribed by law (Article 446 of the Tax Code of the Republic of Kazakhstan).
An employer’s certificate should not be confused with a certificate of a non-resident’s income issued by the tax authority. Such a certificate is prepared based on a tax application from the non-resident or tax agent and is issued no later than ten calendar days from the later of the prescribed dates — the submission of the application or the submission of the relevant tax return (Article 703 of the Tax Code of the Republic of Kazakhstan).
Frequently Asked Questions
Where is the salary certificate located in 1C? — The exact section depends on the configuration and its release. Look for the form among HR and payroll reports or use the command search; if it is not visible, check your access permissions and the available features.
How do I prepare a salary certificate in 1C for one employee? — Select the organization, employee and required period, generate the document, and then reconcile income, deductions, PIT and amounts paid against the accounting reports before printing or saving it.
How soon must the employer issue the certificate? — If this is a certificate of settlements with an individual, the tax agent must issue it at the individual’s request within five calendar days after the date of the request (Article 446 of the Tax Code of the Republic of Kazakhstan).
How do I download a salary certificate from 1C? — Use the save or export command available in the generated document. After exporting it, open the file and check that the pages, details and amounts are complete.
Can I manually change an amount in the print form? — You should not change it separately from the accounting records. If there is an error, first check and correct the underlying accounting data, and then generate the document again.
How does a calculation statement differ from an employee certificate? — A calculation statement provides details of an accounting transaction. An employee certificate contains information about the employee’s income and settlements for a specified period, while the content of a certificate of settlements with an individual is prescribed by Article 446 of the Tax Code of the Republic of Kazakhstan.
Sources
- Tax Code of the Republic of Kazakhstan, Article 446 — procedure for the issuance by a tax agent of a certificate of settlements with an individual.
- Tax Code of the Republic of Kazakhstan, Article 703 — certificate of a non-resident’s income from sources in the Republic of Kazakhstan and taxes withheld and paid.