In 2026, a list in “1C:Accounting for Kazakhstan” version 3.0.74.x is generated using either a ready-made HR report or the Universal Report: the former is used for a list of employees, while the latter is used to retrieve data on documents and their details. If the report is prepared by an individual entrepreneur who is entitled not to maintain accounting records or prepare financial statements, income from work or services is attributed to the period in which the acceptance certificate or another document confirming their performance or provision is signed (Article 725 of the Tax Code of the RK).
What Lists Can Be Generated in 1C
In 1C, the word “list” may refer to different reports. The accountant must first determine the task: obtain a list of employees, check the composition of a department, display additional employee information, or collect data on accruals and deductions.
The “Lists of Organizations’ Employees” report is used to prepare HR lists of employees by organization and structural department. It is suitable for HR staff and payroll accountants when a personnel summary based on information registered in the information database is required.
The report parameters are determined by the report option used and the program settings. They may include a date or period, groupings, details, filters, selection of displayed fields, and conditional formatting. A saved report option can be reused and, if the relevant function and user rights are available, included in an automated mailing.
If a general HR list is not required, but rather a selection based on specific documents or transactions, the Universal Report is used. For example, it can compile a list of employees for whom other deductions are recorded in the selected documents and display the registered amounts.
How to Generate an Employee List
To obtain an HR list in “1C:Accounting for Kazakhstan” 3.0.74.x, open the HR accounting section and find the “Lists of Organizations’ Employees” report. The availability of the report and the location of the command depend on the interface of the installed release, the database functionality, and the user’s rights. Then specify the organization, department, date or period, and required level of detail.
Before generating the report, determine which information should be included in the final table. For an internal reconciliation, the employee’s surname and department may be sufficient. For a more detailed analysis, add the fields provided by the settings of the report option being used.
Practical procedure:
- select the organization if accounting is maintained for several legal entities;
- set the date or period available in the report parameters;
- add the required fields and groupings;
- set filters if a list for one department or another registered attribute is required;
- generate the report and compare the result with the HR documents in the database;
- if it will be used regularly, save the settings option if this command is available to the user.
If an expected employee is missing from the list, check the selected organization, date or period, department, and applied filters in sequence. Then compare the result with the HR documents registered in the database as of the relevant date. A record may not be included in the result because of the report parameters or because the required information is not recorded in the selected data source.
How to Obtain a List of Employees with Deductions
The Universal Report can be used to obtain a list of employees with the amounts of other deductions if the corresponding documents and tabular sections are available in the configuration. Open the reports section, select the Universal Report, and specify the period for which the data is required.
In the data source parameters, select the object containing the deduction calculation, followed by the tabular section or set of details containing other deductions. In some interface options, the sequence may appear as follows:
- “Document”;
- “Calculation of Deductions for the Organization’s Employees”;
- “Other Deductions”.
After selecting the source, open the report settings. On the grouping tab, add the “Employee” field and place it first if the result must be grouped primarily by employee.
In the list of indicators, retain the fields required for reconciliation: employee, deduction type, amount, and document details, if they are available in the selected source. Duplicate columns can be excluded from the output. Generate the report after configuring it.
Compare the result with the deduction calculation documents for the same period. To select data for a specific deduction type, organization, or department, apply a filter using the corresponding field. If the specified document or detail is not in the list of available sources, the Universal Report option being used does not provide access to it; in this case, select a report or data object available in the installed configuration.
What to Check If the List Cannot Be Generated
First, make sure that the correct period is specified, the required organization is selected, and there are no mutually exclusive or unnecessary filters in the settings. Then check whether the user has access to the HR data, deduction documents, and selected report.
If the program displays the message “Incorrect Mode for Opening the 1C:Business Network Document List”, it concerns opening the document list of the corresponding service and does not describe the status of the HR report. To continue working with the HR list, open it from the HR accounting section or through the list of available reports. It cannot be concluded from this message alone that HR records or documents have been deleted.
If the result is inconsistent, proceed step by step: save the current parameters, remove custom filters, set the period again, generate the standard report option, and then restore the required groupings and fields one by one. This procedure helps identify the setting that causes records to be excluded or displayed with excessive detail.
Before sending the list to the manager or employees, check the columns included and exclude any personal data that the recipient does not need for the task. A saved report option should be named so that its purpose, organization, and applicable period are clear from the name.
Questions and Answers
Where can I find the employee list in 1C? — In “1C:Accounting for Kazakhstan” 3.0.74.x, use the “Lists of Organizations’ Employees” report in the HR accounting section. The exact location of the command depends on the database interface and the user’s rights.
Can a list be generated for a previous period? — Yes, if the selected report provides for a date or period and the database contains HR information for the relevant time. For a historical reconciliation, specify the required date or period boundaries before generating the report.
How can I display a list of employees with deduction amounts? — In the Universal Report, select an available source containing deduction calculation documents, add grouping by employee, and retain the deduction type and amount among the indicators.
Why was an employee not included in the report? — Check the organization, date or period, department, custom filters, registered HR documents, and access rights. Then generate the standard report option without additional settings.
Can the configured list be saved for reuse? — Yes, if saving report options is available to the user in the installed configuration. The automated mailing capability also depends on the database functionality and the rights granted.
Sources
- Tax Code of the Republic of Kazakhstan, Article 725 — special rules for recognizing income by individual entrepreneurs who do not maintain accounting records or prepare financial statements.